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Applicability
of the Code
This Code
of Conduct (Code) applies to the Executives in 'Senior Management'
(hereinafter called "Executive") of the Sardar Sarovar
Narmada Nigam Ltd. ('company') i.e. all officers of management
one level below the directors including all functional heads.
The company is committed to conducting its business in accordance
with the applicable laws, rules and regulations and with highest
standards of business ethics. This code is intended to provide
guidance and help in recognizing and dealing with ethical
issues, provide mechanisms to report unethical conduct, and
to help foster a culture of honesty and accountability. Each
Executive of the Company is expected to comply with the letter
and spirit of this Code.
Executives of the Company must not only comply with applicable
laws, rules and regulations but should also promote honest
and ethical conduct of the business. They must abide by the
policies and procedures that govern the conduct of the Company's
business. Their responsibilities include helping to create
and maintain a culture of high ethical standards and commitment
to compliance, and to maintain a work environment that encourages
the stakeholders to raise concerns to the attention of the
management.
This code does not attempt to describe all potential problem
areas that could develop, but some of the more common problems
are described below:
Guidelines
for Conduct
An Executive of the Company must act honestly, fairly, ethically,
and responsibly. He/she should be loyal to the Company and
act with integrity and in good faith. Each Executive in 'Senior
Management' of the Company should seek to use due care in
the performance of his/her duties in the best interests of
the Company as a whole. He/she should act with competence
and diligence, without allowing independent judgement to be
subordinated. An Executive of the Company has an obligation,
at all times, to comply with the spirit, as well as the letter,
of the law and of the principles of this Code.
An
Executive in 'Senior Management' of the Company should
- Dedicate
sufficient time, energy and attention to the Company to
ensure diligent performance of his/her duties, including
preparing for meetings and decision making by reviewing
in advance any materials distributed and making reasonable
inquiries.
- Seek
to comply with all Corporate Policies
- Act
in the best interests of, and fulfill fiduciary obligations
to, the Company's shareholders.
- Conduct
himself in a professional, courteous and respectful manner.
- Comply
with all applicable laws, rules and regulations
- Act
in a manner to enhance and maintain the reputation of the
Company.
- Respect
the confidentiality of information relating to the affairs
of the Company acquired in the course of service as an Executive,
except when authorized or legally required to disclose such
information.
- Not
use confidential information acquired in the course of service
as an Executive of the Company for personal advantage.
Corporate
Business Opportunities
A corporate
business opportunity is an opportunity
- in
the Company's line of business or proposed expansion or
diversification;
- which
the Company is financially able to undertake; and
- which
may be of interest to the Company
An
Executive of the Company who learns of such a corporate
business opportunity and who wishes to participate in
it should disclose the opportunity to the Managing Director.
If the Managing Director determines that the Company does
not have an actual or expected interest in the opportunity,
then, and only then, may the Executive participate in
it, provided that the Executive of the Company has not
wrongfully utilized the Company's resources in order to
acquire the opportunity.
Executives of the Company owe a duty to the Company to
advance the Company's interests when the opportunity to
do so arise. Executives of the Company may not :
- take
for himself personally opportunities that are discovered
through the use of Company property or information or
through his/her position;
-
use the Company's property or information or the position
for personal gain; compete with the Company, directly
or indirectly, for business opportunities that the Company
is pursuing.
Conflicts
of Interest
Executives
of the Company are expected to dedicate their best efforts
to advancing the Company's interests and to make decisions
that affect the Company based on the Company's best interests
and independent of outside influences.
A conflict
of interest occurs
- When
an Executive of the Company takes action or has interests
that may make it difficult to perform his or her work objectively
and effectively;
- The
receipt of improper personal benefits by a member of his
or her family as a result of his/her position in the Company;
- Any
outside business activity that detracts an individual's
ability to devote appropriate time and attention to his
or her responsibilities with the Company;
- The
receipt of non-nominal gifts or excessive entertainment
from any person/company with which the Company has current
or prospective business dealings;
- Any
significant ownership interest in any supplier, customer,
development partner or competitor of the Company;
- Any
consulting or employment relationship with any supplier,
customer, business associate or competitor of the Company.
Executives
of the Company should be scrupulous in avoiding 'conflicts
of interest' with the Company. In case there is likely to
be a conflict of interest, he/she should make full disclosure
of all facts and circumstances thereof to the Managing Director
and obtain a prior written approval before undertaking such
activities.
Gifts
Executives
of the Company and members of their immediate families may
not accept gifts from persons or firms who deal with the Company
where the gift is being made in order to influence them or
where acceptance of the gifte could create the appearance
of a conflict of interest.
Honest
and Ethical Conduct
Executives
of the Company shall act in accordance with the highest standards
of personal and professional integrity, honesty and ethical
conduct not only on Company's premises and offsite but also
at company sponsored business, social events as well as any
places. They shall act and conduct free from fraud and deception.
Their conduct shall conform to the best-accepted professional
standards of conduct.
Confidentiality
Executives
of the Company shall maintain the confidentiality of confidential
information of the Company or that of any customer, supplier
or business associate of the Company to which the Company
has a duty to maintain confidentiality, except when disclosure
is authorized or legally mandated. The Confidential information
includes all non-public information (including private, proprietary,
and other) that might be of use to competitors or harmful
to the Company or its associates. The use of confidential
information for their own advantage or profit is also prohibited.
Fair
Dealing
Executives
of the Company should deal fairly with customers, suppliers,
competitors, and employees of group companies. They should
not take unfair advantage of anyone through manipulation,
concealment, abuse of confidential, proprietary or trade secret
information, misrepresentation of material facts, or any other
unfair dealing-practices.
Protection
and Proper Use of Company's Assets
All Executives
of the Company should protect Company's assets and property
and ensure its efficient use. Theft, carelessness, and waste
of the Company's assets and property have a direct impact
on the Company's profitability. Company's assets should be
used only for legitimate business purposes.
Compliance
with Laws, Rules, and Regulations
Executives
of the Company shall comply with all applicable laws, rules,
and regulations. Transactions, directly or indirectly, involving
securities of the Company should not be undertaken without
pre-clearance from the Company's compliance officer. Any Executive
of the Company who is unfamiliar or uncertain about the legal
rules involving Company business conducted by him/her should
consult the legal department of the Company before taking
any action that may jeopardize the Company or that individual.
Compliance
with Code of Conduct
If any
Executive of the Company who knows of or suspects of a violation
of applicable laws, rules or regulations or this Code of conduct,
he/she must immediately report the same to the Managing Director.
Such person should as far as possible provide the details
of suspected violations with all known particulars relating
to the issue. The Company recognizes that resolving such problems
or concerns will advance the overall interests of the Company
that will help to safeguard the Company's assets, financial
integrity and reputation. All reported violations would be
appropriately investigated.
Violations of this Code of Ethics will result in disciplinary
action, which may even include termination of services of
the Executive of the Company. The Managing Director shall
determine appropriate action in response to violations of
this Code of Ethics.
Interpretation
of Code
Any question
or interpretation under this Code of Ethics and Business Conduct
will be handled by the Managing Director. The Managing Director
has the authority to waive compliance with this Code of business
conduct for any Executive in 'Senior Management' of the Company.
The person-seeking waiver of this Code shall make full disclosure
of the particular circumstances to the Managing Director.
Disclosure
Executives
of the Company shall affirm the compliance with the code on
annual basis. The Annual Report of the Company shall carry
a declaration to this effect signed by the CEO of the company.
All Executives of the Company shall annually sign a confirmation
that they have read and will comply with this Code.
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